Privacy Policy

Effective Date: September 8, 2025

Saint Paul American School Clark (“SPAS”, “we”, “our”, “us”) values your privacy and is committed to protecting the personal data of all students, parents/guardians, applicants, employees, and visitors. This Privacy Policy explains how we collect, use, disclose, store, and protect your information in compliance with the Data Privacy Act of 2012 (RA 10173) and guidelines issued by the National Privacy Commission (NPC).

1. Personal Data We Collect

• Student Data: Name, date of birth, address, nationality, identification documents, academic records, medical and immunization records, photos/videos, and visa/immigration information (if applicable).
• Parent/Guardian Data: Name, contact details, relationship to student, guardianship agreements, and identification documents.
• Other Data: Payment and billing information, emergency contact details, and any information provided in forms, email correspondence, or during official transactions.

2. How We Collect Your Data

• Directly from application forms, admission documents, and online inquiries.
• From communications with parents/guardians and students.
• Through official school platforms (e.g., PowerSchool, email systems, events).
• From lawful third-party sources such as government agencies (e.g., DepEd, Bureau of Immigration).

3. Purpose of Processing

• To evaluate and process student admissions and enrollment.
• To comply with academic, immigration, and regulatory requirements.
• To maintain student records and provide educational services.
• To communicate with parents/guardians regarding student progress and school activities.
• To process payments, issue invoices, and manage financial records.
• For safety, security, and health requirements of students and staff.
• For official school publications, website, and social media (with proper consent).

4. Use and Disclosure of Data

• Department of Education (DepEd) and other regulatory bodies.
• Bureau of Immigration for visa and permit processing.
• Authorized service providers (e.g., IT platforms, testing services).
• School staff, teachers, and administrators for academic and administrative purposes.
• Third parties only with your prior consent or when required by law.

5. Data Retention and Disposal

• Student records are kept for the duration of enrollment and for a reasonable period thereafter, as required by law.
• Financial records are retained in compliance with government regulations.
• Records are securely stored and disposed of through shredding, deletion, or other approved disposal methods.

6. Data Security Measures

• Access controls and staff training on data privacy.
• Locked storage for physical files.
• Encrypted digital records and secure servers.
• Regular monitoring and incident response procedures in case of data breaches.

7. Your Rights as a Data Subject

• Be informed of how your data is collected and processed.
• Access your personal data held by the school.
• Request correction of inaccurate or outdated information.
• Object to processing or request restriction of processing (subject to limitations).
• Request data portability (when applicable).
• Withdraw consent at any time (without affecting prior lawful processing).
• File a complaint with the National Privacy Commission.

Requests to exercise these rights may be submitted in writing to our Data Protection Officer (DPO).

8. Data Protection Officer (DPO) Contact